Table of contents

general

part one - Introduction

1. Name

2. Mission Statement

3. Vision

4. Values

part Two - authority and responsibility

1. Letters Patent

2. Charter

3. By-Laws

4. Policy and Procedure Manual

5. Canadian Baton Twirling Federation (CBTF)

6. Insurance

7. Risk Management

policies

part three - conduct

1. General

2. Association Creeds

3. Board of Directors

4. Members and Volunteers

5. Fraud

part FOUR - Gender, equality, diversity, inclusivity

1. General

part five - health & safety

1. General

2. Concussions

3. Pregnancy

4. Pandemics/Communicable Diseases

5. Vulnerable Sector Police Checks

6. Harassment

7. Abuse

part six - Communication

1. Privacy

2. Confidentiality

3. Request for Personal Information

4. Correspondence

5. Letterhead

6. Use of Mailing List

7. Editorials

8. Social Media

9. Official Website

part seven - other

1. Solicitation

2. Competition Results

3. Social Media

4. Video Recording and Photographs

5. Uniform for Representing the Association

part eight - External policies

1. Ontario Human Rights and Ontario Disabilities

2. Rental Facilities

roles & Responsibilities

part nine - structure of the association

1. Eligibility - General

2. Officers

3. Executive Committee

4. Board of Directors

5. Travel and Accommodations

part ten - duties

1. General

2. President

3. Past President

4. First Vice President

5. Second Vice President

6. Secretary

7. Treasurer

8. Technical Chairperson

9. Risk Management Officer

10. Judges Representative

11. Coaches Representative

12. Athletes Representative

13. Skills Development Representative

14. Membership Administrator

15. Communications Administrator

16. Sanctions Administrator

part eleven - committees

1. General

2. Quorum

3. Standing Committees

4. Special Committees

Procedures

part twelve - Administration

1. Authority

2. Membership

3. Sanctions

4. Group Rosters

5. Meetings of the Association

6. Nominations

7. Elections

8. Voting

9. Complaints, Discipline and Grievances

10. Awards

11. Correspondence

12. CBTF Skills Development Program (Can Twirl)

13. Association Events

14. Association Social Media Platforms

15. Documentation

part twelve - financial powers of the board

1. General

2. Inspection of Books

3. Fiscal Year

4. Auditors

5. Signing Officers

6. Sponsorship

7. Fundraising

8. Association Sanction

9. Remuneration of Officers and Directors

10. Notices

Appendicies

A. Definitions

B. Return to Sport Form

C. Association Organizational Chart

D. Proxy Vote Form

E. Clinician/Critique Contract

F. OBTA Risk Management Policy

G. OBTA Respiratory Illness Policy

H. OBTA Zoom & In-Person Meeting Etiquette

I. OBTA Safe Gym Protocol

J. Nomination form for OBTA Volunteer Position

General

Part One - Introduction

1.1 - Name

1.1.1 - Ontario Baton Twirling Association Inc. Hereafter referred to as the “Association”.

1.2 - Mission Statement

1.2.1 - The Association is a Not-for-Profit Organization that encourages and develops the widest participation and highest proficiency in the sport of Baton Twirling. The Association believes in equity and equality for all, regardless of age, sex, sexual orientation, religion, national or ethnic origin, colour, race, marital status, family status and disability.

1.3 -Vision

1.3.1 - Coordinate and assist athletes, coaches, club directors, course conductors, skills development program adjudicators, competition directors, judges and any other volunteers or hired officials in the pursuit of baton twirling excellence. This is conducted at the local, regional, provincial, national, and international levels, as well as in recreational, competitive, and training endeavours.

1.4 - Values

1.4.1 - The Association promises to provide a fair, unbiased, open, and safe environment that is inclusive and fun for all. Baton twirling is a rich source of key developmental assets including physical activity, strengthening community connectedness, teaching life lessons through mentorship, introducing newcomers to a new community, and stimulating the local economy.

Part TWO - Authority and Responsibility

2.1 - Letters patent

2.1.1 - The Association is a not-for-profit incorporated business in Ontario, established by Letters Patent no. 701710, dated February 10, 1987. The original Letter’s Patent document will be kept by the Association’s Secretary. A copy of the Letters Patent will be kept on file by the Association’s President and Treasurer.

2.1.2 - The Association also holds the following Business Number 869335786 RC0001 which was issued by the Canadian Revenue Agency. This number is used for businesses and legal entities as a standard identifier.

2.2 - charter

2.2.1 - The Association’s Charter is a written instrument that creates and defines the Association and is considered a historical document. The Association’s charter will be kept on file with the President and the Secretary.

2.3 - By-laws

2.3.1 - The Association’s By-Laws are a set of rules adopted chiefly for the government of its members and the regulation of its affairs.

2.3.2 - The By-laws were updated and approved at the Association’s Annual General Meeting, held on September 25, 2022, and will come into effect on September 26, 2022.

2.3.3 - A copy of the By-laws will be held by each member of the Board of Directors and will be available for all members on the Association’s website.

2.3.4 - Any changes to the Association’s By-laws must be approved by the Association membership.